Description
This position is responsible for day-to-day coordination duties within the Facility Management and Real Estate department. The individual will perform administrative duties, small projects, and light physical work as assigned by supervisor.
Logistics Coordination / Organization and Planning:
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Works with company employees on their department needs company events, room reservations & set-ups, deliveries, off-site records storage, moves/add/changes, mail distribution.
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Works with outside companies and service providers as necessary to meet department goals auditorium reservations, office services (shipping/receiving, duplication, storage).
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Works with supervisor on contractual agreements with service providers and outside companies.
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Tracks costs and income; coordinates invoice payments; provides reports to supervisor.
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Identifies cost-sa6vings measures; implements as assigned.
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Flexible with work hours to support special building and business events.
- Coordinate minor projects as assigned by supervisors.
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Provides estimated project costs, tracks expenditures, works within expense limits and report budget variances.
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Prioritizes multiple projects simultaneously, while maintaining a high-level of quality.
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Assists and supports department leadership with documents, presentations, reports, letters and forms.
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Uses department technology to complete tasks technology may include AutoCAD, IWMS, Security database, MS Office software, etc.
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Promotes FM services, building amenities and on-going process improvements.
- Represents FM department and Be The Match organization positively to the public.
Safety and Emergency:
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Along with FM team, enforces the company s security and safety programs.
- Supports FM team in emergency response.
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Participates in required safety training and practice safety measures when conducting work.
- Other duties as assigned.
REQUIRED QUALIFICATIONS:
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Office technology, including databases.
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Fundamentals of project management.
- Must exemplify our Be The Match Standards.
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Ability to analyze instructions, implement requirements, and document outcomes.
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Complete electronic forms and write reports.
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Work independently with little supervision.
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Take a proactive approach to addressing issues and solving problems.
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Strong sense of initiative and results driven.
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Strong organization and time management skills.
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Proven positive customer interaction and service.
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Excellent oral and written communication.
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Work with various office equipment.
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Exert up to 30 pounds of force occasionally and up to 10 pounds of force frequently.
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Work overtime and evening/weekend hours when needed for special events.
Education and/or Experience:
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High school diploma/GED with independent office experience. Associate degree in business or related field is preferred.
- 2+ years experience in corporate office environment.
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Proficient experience in MS Office software. Previous project coordination experience.
PREFERRED QUALIFICATIONS: (Additional qualifications that may make a person even more effective in the role, but are not required for consideration)
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Previous process development, documentation, and improvement experience is preferred.
This job is no longer active.