NMHC logo

The Professionals’ Choice for Real Estate Jobs
  1. Home
  2. Find Jobs
  3. Facility Coordinator I

Facility Coordinator I

Salary
Competitive
Employment
Full Time
Real Estate Field
Location
Minneapolis
 MN
Postal Code
55401
Country
United States

This job is no longer active.

Description


POSITION SUMMARY:

This position is responsible for day-to-day coordination duties within the Facility Management and Real Estate department. The individual will perform administrative duties, small projects, and light physical work as assigned by supervisor.

ACCOUNTABILITIES:


Logistics Coordination / Organization and Planning:

  • Works with company employees on their department needs company events, room reservations & set-ups, deliveries, off-site records storage, moves/add/changes, mail distribution.

  • Works with outside companies and service providers as necessary to meet department goals auditorium reservations, office services (shipping/receiving, duplication, storage).

  • Works with supervisor on contractual agreements with service providers and outside companies.

  • Tracks costs and income; coordinates invoice payments; provides reports to supervisor.

  • Identifies cost-sa6vings measures; implements as assigned.

  • Flexible with work hours to support special building and business events.

Small Project Coordination:
  • Coordinate minor projects as assigned by supervisors.
  • Provides estimated project costs, tracks expenditures, works within expense limits and report budget variances.

  • Prioritizes multiple projects simultaneously, while maintaining a high-level of quality.

Administrative and Marketing:
  • Assists and supports department leadership with documents, presentations, reports, letters and forms.

  • Uses department technology to complete tasks technology may include AutoCAD, IWMS, Security database, MS Office software, etc.

  • Promotes FM services, building amenities and on-going process improvements.

  • Represents FM department and Be The Match organization positively to the public.

Safety and Emergency:

  • Along with FM team, enforces the company s security and safety programs.

  • Supports FM team in emergency response.
  • Participates in required safety training and practice safety measures when conducting work.

  • Other duties as assigned.


REQUIRED QUALIFICATIONS:

Knowledge of:
  • Office technology, including databases.

  • Fundamentals of project management.

Ability to:
  • Must exemplify our Be The Match Standards.
  • Ability to analyze instructions, implement requirements, and document outcomes.

  • Complete electronic forms and write reports.

  • Work independently with little supervision.

  • Take a proactive approach to addressing issues and solving problems.

  • Strong sense of initiative and results driven.

  • Strong organization and time management skills.

  • Proven positive customer interaction and service.

  • Excellent oral and written communication.

  • Work with various office equipment.

  • Exert up to 30 pounds of force occasionally and up to 10 pounds of force frequently.

  • Work overtime and evening/weekend hours when needed for special events.

Education and/or Experience:

  • High school diploma/GED with independent office experience. Associate degree in business or related field is preferred.

  • 2+ years experience in corporate office environment.
  • Proficient experience in MS Office software. Previous project coordination experience.

PREFERRED QUALIFICATIONS: (Additional qualifications that may make a person even more effective in the role, but are not required for consideration)

  • Previous process development, documentation, and improvement experience is preferred.

Job Function


 

Job Sector


 

Experience


2+ to 5 years


This job is no longer active.

Facilities Management / Engineering Office Minneapolis Full Time MN Facilities Management Facility Coordinator I other