Legal Administrative Assistant

Realty Income is one of San Diego's premier employers conveniently located next to the 5 and 56 freeway interchange in Carmel Valley.Recognized for our 50 year history of disciplined investment that funds our continued growth, Realty Income is one of only four companies in the region on the S&P 500.Our employees enjoy a highly professional work environment, long-term growth opportunities, excellent benefits, bonuses, and stock that has paid a monthly dividend for over 580 consecutive months! If you have a commitment to excellence, a desire to continually get better, and are able to find solutions then Realty Income is the place for you. Our legal team is looking to hire an Administrative Assistant who will support the Legal Portfolio Management group and Risk Management team in all administrative services related to assigned matters. Specifically, the Legal Administrative Assistant will have responsibility for: Assist the Legal-PM group, including, without limitation:

• Create transaction files for new transactions, and organize and compile file documentation
• Assist with miscellaneous title matters
• Assist with preparation of agreements for Portfolio Management and other departments
• Research corporate good standing of vendors, and tenant and buyer entities
• Handle initial preparation of due diligence materials for delivery to potential tenants and buyers and prepare upload to Box.com or other file-sharing system
• Assist with review of property information and advise attorney and paralegal of potential issues
• Assemble closing documents in conjunction with the real estate paralegal and prepare for execution
• Assist with post-closing follow up and preparation of transaction reports and other interdepartmental communications
• Assist with preparation and delivery of notices to tenant and third parties
• Assist with records retention and filing
• Handle various requests for assistance and support

Assist the Risk Management group, including, without limitation:

• Identify broker/tenant contact person regarding insurance certificates and update Risk Management's contacts for renewals
• Identify, scan, and electronically file insurance certificates
• Provide updated Realty Income contact information to tenants/brokers
• For litigation and claims matters, prepare tender letters to comply with lease and other contract notice requirements
• For litigation and claims matters, assist with filing (physical and electronic), close out claims, prepare closed litigation and claim files (physical and electronic) for storage, follow-up on litigation plan and budget requests
• Assist with company compliance with records retention for reports and correspondence
• Handle various requests for assistance and support

Assist the Environmental Manager and Risk Manager, including, without limitation:

• Prepare environmental notices and consultant master service agreements
• Assist with review and preparation of documents relating to annual reports for USTs, conditional closures, hazardous materials reporting, etc.
• Assist with lease expirations and related environmental reporting
• Review and process requests for third-party environmental access agreements
• Assist with company compliance with records retention for reports and correspondence
• Assist with routing invoices, reimbursements, and environmental escrow documents
• Prepare Tenant notifications for environmental visits/inspections
• Update company databases, as applicable
• Manage transitions from Acquisitions into PM-Status Report and/or Environmental Monitoring Report, etc.
• Handle various requests for assistance and support

Serve as notary public (pursuant to California regulations for appointment) Special projects and duties as assigned (including without limitation for the Acquisitions group and Corporate Paralegal, as applicable) Education and Experience:  

• Minimum of 0-2 years of relevant professional experience; and
• Combination of education, training, experience, skills and other characteristics that would provide the requisite knowledge and abilities in support of the essential job functions.

Certificates, licenses or registrations:

• California Notary Public (may be obtained after employment)

Knowledge, Skills, and Abilities:

• Working knowledge of Microsoft Office, including Outlook, Excel and Word; familiarity with Access; basic internet research capabilities;
• Able to follow instructions, manage a reasonably large work-load and meet deadlines;
• Reliable; have an effective working relationship with colleagues and work well with a diverse group, as well as other business contacts;
• Strong organizational and administrative skills, including performing duties with a reasonably high degree of accuracy and timeliness;
• Attention to detail and time management ability;
• Possess basic aptitude for analytical and critical thinking which could be further developed with experience; and
• Good communication skills (verbal and written), ability to be supervised and take direction, while generally working independently and taking the initiative to seek guidance as appropriate.

To all recruitment agencies Realty Income does not accept unsolicited agency resumes. Please do not forward resumes to our job s alias, Realty Income employees, or any company location. Realty Income is not responsible for any fees related to unsolicited resumes.