Description
Description: Well established NYC based real estate owner and developer has an immediate need for a Project Coordinator. This role will provide administrative and project management support to the Construction and Development teams and will be based in our New York City Office. Responsibilities:
- Manage digital project folders for all construction and development project documentation
- Prepare contracts, purchase orders, exhibits, templates, correspondence, reports, and other documentation as needed
- Confirm that insurance requirements of all contractors and vendors are current and certificates are on file
- Support Project Management in coordinating and tracking all required permit documents for development projects
- Support Project Management in creating and maintaining punch list reporting and close out tracking logs
- Create, populate, and maintain cost tracking sheets for development projects
- Review invoices to ensure consistency with contract terms
- Track and code all invoices for submission to accounting
- Follow up with vendors for timely submission of invoices and provide updates to vendors on payment status
- Enter all Owner s Hard Cost and Soft Cost contracts into accounting software to properly track payments and retainage
- Support Project Management in verifying the completeness and accuracy of contractor AIA pay applications and backup such as lien waivers
- Assist Project Management and Development departments in tracking progress on construction jobs
- Sort, photocopy, and file documents
- Attend group meetings, prepare minutes as needed and follow-up task tracking
- Proactively create and update organizational systems to benefit the team and department
- Assist with special projects and administrative and organizational tasks as needed.
- Bachelor s degree required
- 1 to 3 years work experience in a construction, development, investment or real estate related field
- Construction experience and familiarity with construction drawings is a plus
- Construction Accounting experience is a plus
- Excellent attention to detail
- Strong organizational and time-management skills
- Intuitive and strong independent working skills
- Strong verbal and written communication skills
- Thrives in a fast-paced, team-oriented environment
- Familiar with standard programs, including Microsoft Excel and Word and Adobe Acrobat
- Familiar with Blue Beam PDF software is a plus
- Familiar with Yardi accounting software is a plus
This job is no longer active.