Contracts Administrator

ABOUT SAVILLS

At Savills, a leading global commercial real estate services firm, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives, and workplace strategy/occupant experience, we’ve boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. 

Savills is seeking a Contracts Administrator in our Dallas, Texas office who will report to the Director of Operations.
 
KEY DUTIES AND RESPONSIBILTIES

• Review leases / lease contract language and associated lease docs (including SNDA’s, CDA’s, Estoppels, etc.) per client guidelines
• Assist in preparing comments on leases / lease contracts to facilitate moving contracts forward in negotiations to final contracts
• Support contracts manager in the preparation of final documents for execution
• Support real estate manager with ad hoc requests related to real estate portfolio
• Maintain weekly Savills tracking sheet to take notes and distribute after calls
• Participate in weekly lease update call with client and Savills as well as other client vendors
• Provide back-up for firmwide apartment leasing (employee apartments)
• Coordinate with regional facility coordinators on issues requiring legal interpretation or review
• Abstract executive suite leases and provide information to Savills Lease Admin team for further integration into lease database
• Field basic leasing questions when real estate manager and contracts manager are unavailable
• Invoice tenants for monthly rent (2 subleases and one tenant in owned building)
• Enroll new locations in insurance program as well as produce on demand certificates when required plus field questions on certificates when annual renewal notices are sent to landlords

QUALIFICATIONS

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• Proficient with lease administration databases (ProLease, APEX, CoStar Real Estate Manager, Visual Lease, etc.)
• Internet navigational skills
• Strong organizational skills with ability to prioritize projects to meet Client deadlines
• Ability to multi-task and meet deadlines
• Work well individually and in a collaborative team environment
• Willingness to help others as needed

PREFERRED EDUCATION AND EXPERIENCE

• At least 5 years work experience in a real estate contract negotiations or related work position.
• Bachelor’s degree or higher and paralegal or equivalent is preferred.
  
  

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. All qualified applicants, including minorities and women, are encouraged to apply.
Savills participates in the E-Verify program.