Executive Assistant

LivCor, a Blackstone portfolio company, is a real estate asset management business specializing in multi-family housing. Formed in 2013 and headquartered in Chicago, LivCor is currently responsible for a portfolio of over 400 Class A and B properties comprising more than 150,000 units in markets across the United States. 

Our business is focused on making real estate more valuable. But for us, it’s more than that. It’s people first, community always. It’s a life-filled career, not just a career-filled life. It’s doing good work, with good humans, and making a difference. It’s excellence in all its forms. Ultimately, we create great places to work, live, and grow. We do that by focusing on leaving people – and places – better than we found them.  

Whew! Still with us? Cool. Let’s talk about where you’d fit in:  

We are looking for an experienced executive assistant to support three senior leaders – the Head of Legal, Head of Communications, and Head of Strategy & Planning. Executive Assistant…what does that even mean? Assisting executives? To us, that barely begins to describe what EAs do. We think of this role as a force multiplier – a real-life superhero and central to helping our teams win.  

Our teams support LivCor’s growth and help enable all the other teams further our mission to leave people and places better than when we found them. The three leaders and teams you would support are all unique (in a good way), so you’ll be comfortable switching between different styles/preferences.  

The usual stuff you will cover includes things like proactive calendar management, scheduling, organizing travel, and supporting with expenses. In a dream world, you’re also curious, creative, and fun. We’d love to have you bring these traits and help with special projects, research, and culture building.  

If you are looking for an opportunity to do meaningful work helping a team make a real difference, this is the role for you.   

Only read further if you are: 

• Kind 
• Humble 
• Honest 
• Relentless 

• Smart with Heart 

You should be: 

• Authentic. You do you. Together, we’ll do something amazing. 
• A passionate person with a love for real estate and investing; and believes that helping others win is a noble cause, essential to our success. 
• An excellent team player who enjoys working with others and has strong interpersonal skills. 

• Highly motivated, energetic, and organized 
• Gumby. Things change. 

What you will do: 

• Help organize three senior leaders’ time by managing calendars and scheduling appointments. 
• Work closely and effectively with senior leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. 
• Research, prioritize, and follow up on incoming issues and concerns addressed to the leaders, including those of a sensitive or confidential nature. 
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. 
• Assist in the preparation of packages and requests for information. 
• Create and maintain files, databases and spreadsheets. 
• Coordinate travel arrangements, compile documents for travel related meetings and prepare travel/expense reports.  
• Process invoices for payment. 
• Prepares agendas, notices and minutes for meetings. 
• Handle all aspects of event planning for team meetings, dinners, and social events.

What you should have: 

• Administrative experience, including a track record of supporting senior leaders. 
• College-level experience preferred but not required. 
• Exceptional organizational skills including the ability to juggle multiple balls/files/people/tasks/dogs. We just need you to be ahead of the curve and nimble. 
• World-class follow up skills that inspire confidence that balls will not be dropped. 
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, senior management, external parties. AKA no jerks please. 
• Strong written and verbal communication skills. 
• Demonstrated proactive approaches to problem-solving with strong decision-making capability. 
• Highly resourceful team-player, with the ability to also be extremely effective independently. 
• Proven ability to handle confidential information with discretion and be adaptable to various competing priorities. 
• Eagerness to work in a fast-pace, high-growth environment. 
• Forward looking thinker, who actively seeks opportunities and proposes solutions. 
• Thorough knowledge of Microsoft applications and other general office equipment is required. Asana experience would be helpful. 
• It’s a real plus if you’re funny. 

What we offer: 

We know that if we take care of our team everything else will fall into place. We aren’t perfect, but we will try to set very clear expectations, always let you know where you stand, and do everything in our power to help you get where you want to go. 

Our culture and values matter to us. A lot. We’re definitely not serious but we take this stuff seriously, if you get what we mean. We want a place that is an ego-free zone. A place where good people do good things together. It shouldn’t be rocket science in workplaces, but for some reason it still is? We’re absolutely determined to be different, and we think we’re doing a pretty good job at it. We have a CEO who makes fun of himself, and who will encourage you to tell him when he is wrong. In fact, he needs people to – we all do. Supportive challenge is good, it’s how we get better. We like getting better. We also love diversity, of all kinds. We need people who look, sound, speak, love, and exist differently from one another. This isn’t at the end of this paragraph because it’s an afterthought. It’s SO important to us we want it to stand out.  

Right. On to the technical stuff that we know matters to you. We offer competitive pay that is commensurate with the market and relevant experience, and a full slate of benefits that even includes things like paid parental leave.  

If any of this sounds interesting, then maybe we are a fit. Life is too short to work with people you don’t like. So whatever you do, don’t make that mistake.  

The LivCorian Values 

1. Be you. Be Real. Be Open. You do you. Together, we will do something amazing. 
2. Care, Always. We don’t want to let anyone down. 
3. Courageously Curious. We love to learn, even when it hurts. 
4. Help Others Win, Be A Good Neighbor. This is about ‘We, not Me.’ 
5. Relentless Hustle, Heart & Humility. Work hard. Be Kind. Make Better. 

LivCor is proud to be a US EPA ENERGY STAR® Partner 

EEO Statement 

Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email us.