Description
POSITION TITLE: Lease Administrator
REPORTS TO: Vice President, Director of Life Sciences Management
SUPPORT FOR: PMs, APMs and Senior Lease Administrator
RESPONSIBLE FOR: Accounts Payable, Accounts Receivable and Month-End Reconciliation
DUTIES AND RESPONSIBILITIES:
Weekly:
- Organize and code vendor invoices; coordinate review and approval by PM’s and distribution to Accounting for processing
- Mailing of checks to vendors
- Filing of check and vendor invoice backup – both online and physical files
- Assist in vendor inquiries
Monthly:
- Assist in review of property A/R and A/P in preparation of closing reports to Accounting
- Assist in preparation of monthly management fee invoices
- Assist in the review and confirmation of tenant charges report; approved by PM and sent to Accounting
- Assist in the preparation of tenant billing adjustments
- Assist in the review and prepare tenant statements; coordinating backup and distribution
- Checking bank balances for tenant deposits
- Research and apply cash receipt from tenants
- Abstract tenant leases and input lease information into accounting system
- Complete vendor set ups in accounting system
- Assist in compiling monthly financial reports
Education and Experience
- High school diploma required
- Some Accounting experience a plus
- Commercial property management experience a plus
Qualifications
- Advanced communication skills both oral and written
- Strong organizational skills and attention to detail
- Self-starter, able to manage multiple projects under pressure
- Ability to work efficiently as a team member, dealing with coworkers and clients at all levels and disciplines
- Ability to work independently
- Ability to occasionally work flexible hours which may exceed 8 hours per day or 40 hours per week
- Personable and friendly demeanor in person, on phone and in email
- Proficient knowledge of Microsoft Office, including Word, Excel and Adobe
- Ability to gain proficient knowledge of other software programs as required
Benefits
We are pleased to offer comprehensive benefits including medical, dental and vision insurance, flexible spending accounts, company-paid life insurance, short and long-term disability as well as 401k plan with match.
Experience
Less than 1 year
This job is no longer active.