Property Manager

SSH Real Estate is a dynamic and innovative full-service Real Estate Company providing a wide range of Owner, Tenant, and Development expertise throughout Philadelphia.   Located in Center City Philadelphia, SSH Real Estate’s management division has an exciting opportunity for a Property Manager. The Property Manager works directly with senior leadership to oversee a portfolio of mixed-use properties located in Center City Philadelphia.  The Property Manager oversees all aspects of the daily operations of the managed buildings.  Critical to this role is building & maintaining relationships with tenants and quickly and effortlessly meeting their needs. 

Essential Functions and Responsibilities:

• Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and proper upkeep of the property, including vendor-supplied services such as janitorial and security.
• Oversee management of assigned properties, direct security activities, risk management, janitorial, maintenance, engineering, and tenant fit-out.
• Respond to tenant requests and coordinate with maintenance, engineering, and management to ensure positive relationships with tenants.
• Interact regularly with tenants to ensure needs are being met in a timely and professional manner.
• Coordination of move-ins/move-outs.
• Develop expense and capital budgets, with an understanding of the owner’s objectives for operating the property, and cash flow requirements.
• Reviewing and understanding all accounting aspects including general ledger accounts, accounts payable, accounts receivable, and budget variances.  Responsible for maintaining data and file management of all invoices.
• Ensure certificates of insurance for tenants and vendors are maintained and up-to-date in MyCOI and contain the required information.
• Represent and communicate clearly and accurately, in person, over the phone, and in writing with tenants, vendors, management, and ownership.
• Administration of lease terms: lease clause analysis, prepare vacancy reports, enforce tenant compliance, and perform landlord obligations.  Interfaces with leasing representatives and brokers.
• Bid work for all expenditures and prepare service contracts.
• Maintain budget versus actual expenditures for all tenant fit-outs.
• Understand the status of receivables and assists with tenant rent collection issues.

Initiate and Execute day-to-day operational procedures:

• Process invoices.
• Administrative duties and functions.
• Filing hard and electronic computer files, keeping them current and in the approved formats.
• Contact and interaction with various vendors including security and janitorial staff
• Maintain certificates of insurance database, ensuring compliance with contract requirements

Financial Accounting:

• Communicate clearly and on a timely basis with accounting personnel using and/or providing the appropriate documentation.
• Work with accounting personal to explain budget variances. 
• Clear, professional, and timely communication with all vendors and contractors on the status of invoice payments and receipt of timely invoices that are compliant with contract terms.
• Ability and desire to assist and understand the annual operating and capital budgets.

Education and Experience:

• College Degree preferred.
• At least 5+ years of recent property management experience (two years continuous in one organization)
• Proven experience in office property management, tenant build-outs, contract negotiations, vendor relations, capital improvements, site inspections, and safety programs. 

Other Requirements:

• Must be self-motivated with strong organizational and management skills with the ability to set priorities, responsible, resourceful, critical thinker, juggle multiple tasks at once and carry out detailed projects.
• Candidate must have strong verbal and written communication skills.        
• Demonstrated proficiency with Microsoft Office products, including Word and Excel.
• Strong organizational skills with attention to detail.
• Ability to plan, multi-task, and prioritize work activities.
• Professional demeanor with a strong client service focus.
• Ability to work independently and as part of a team.
• Experience with Angus Anywhere and YARDI preferred 

About SSH Real Estate

SSH Real Estate is a 75-person, full-service commercial real estate company serving the Greater Philadelphia Region.  Since the firm’s founding in 1952, it has evolved into one of the largest privately-held commercial real estate companies in the region with services in Investments, Property Management, and Brokerage.  SSH owns a portfolio of over 4 million square feet of office, flex, industrial and multi-family; manages over 6 million square feet of commercial space, and has a robust brokerage team completing a multitude of transactions each year while representing many of the Philadelphia region’s leading companies and institutions.